Use case · Managed investment operations
Build an offshore fund operations team without building a captive
A dedicated Fundtec pod gives you the continuity of your own team and the process discipline of a specialist provider, delivered with our proprietary platform from our India delivery centres.
In one minute
Building an offshore fund operations team means moving work such as reconciliations, trade support, treasury, shadow accounting and investor services to a lower-cost location while keeping control and quality. Fundtec provides this as a dedicated team in India, working inside the client’s own systems or on our platform through managed investment operations, with 24/5 coverage, ISO 27001-certified controls and a four-phase transition.
Managers at a decision point: a fund to launch, an administrator to change, or an operating model that has to scale.
A 30-minute scoping call, then a written plan: scope, the transition timeline and indicative pricing. No generic proposal.
Weeks 1–4 to Week 17 onward, in 4 gated phases.
Why fund managers build offshore operations teams
Operations headcount grows with every new fund, prime broker and strategy. Hiring onshore is expensive and slow, and small onshore teams carry key-person risk. Offshore delivery addresses cost and coverage, but the traditional options each carry a catch: a captive centre demands management attention and scale, and conventional outsourcing too often means rotating staff, generic processes and data leaving your environment.
Fundtec’s managed investment operations model sits between the two. You get a dedicated team that works only on your book, together with the platform it runs on, and Fundtec carries the hiring, training, management and technology. Your team reviews and approves the outputs.
Captive vs outsourced vs a dedicated Fundtec pod
| Consideration | Captive centre | Traditional outsourcing | Fundtec dedicated pod |
|---|---|---|---|
| Setup effort | Entity, premises, hiring, HR and IT from scratch | Low | Low; Fundtec provides people, premises and management |
| Team continuity | Depends on your local management | Staff often rotate across clients | Dedicated team with a long-term PM and trained backups |
| Domain expertise | Must be hired and developed | Generic resources | Asset-class specialists in trade ops, recons, treasury and NAV |
| Data location | Your systems | Often the provider’s systems | Your systems only; zero local storage |
| Process ownership | Yours | Provider’s standard process | Fundtec designs and documents your process in an operational handbook |
| Scaling | Hire and train locally | Renegotiate scope | New mandates and counterparties absorbed without renegotiation |
| Cost profile | High fixed cost; efficient only at scale | Fixed fees regardless of growth | Aligned to AUM growth |
India delivery centres and coverage
- Delivery centres
- Raipur, Kolkata, Pune and Bangalore
- Client coverage offices
- New York and Dubai
- Coverage
- 24/5, across Asian, European and US trading hours
- Certifications
- ISO 9001 and ISO 27001; SOC 1 and SOC 2 in progress
- Continuity
- Trained backup for every role; documented and tested BCP across multiple centres
Data-security model for offshore fund operations
- Work performed on our proprietary platform, with your review and approval of every output
- Access through VPN or remote desktop; zero local storage of client data
- Access granted and revoked by you, not by Fundtec
- Full audit trail of user activity in your environment
- Data processing agreement in place before access is granted
- ISO 27001-certified information security management
- Segregation of duties and maker-checker review on every critical task
How the offshore team is built: four phases
Timings are indicative. Each phase gate is confirmed with you before the next begins.
Onboarding and design
Process mapping, operational handbook, systems access, target operating model and SLAs. No disruption to your current team.
Validation and parallel run
The full pod joins, workflows are mirrored, outputs validated against your team’s results, and month-end cycles tested and signed off.
Structured handover
Handover pillar by pillar: trade operations and reconciliations first, then treasury, shadow accounting and reporting.
Full operations
Business as usual under the agreed SLAs, scaling with new funds, mandates and counterparties.
Cost of an offshore team compared with insourcing
The direct comparison is fully loaded onshore headcount against the pod fee. The larger difference is usually indirect: no recruitment cycles, no single points of failure when someone resigns, no management time spent building procedures, and no renegotiation each time a new prime broker or fund is added. Pod pricing is aligned to AUM growth, so cost grows with the business rather than ahead of it.
Governance keeps the arrangement visible: a daily 5–10 minute huddle, a weekly progress review with an open-items log, a monthly SLA review and a quarterly business review with your COO. See controls and governance.
Engagement model
How an engagement is structured
Economics aligned to your growth. Scope, cadence and pricing are confirmed jointly in the first phase.
- 01 · Weeks 1–4
Onboarding & design
A phase-linked fee covers process mapping, the operational handbook, systems access and the SLA framework — before any handover.
- Target operating model
- Operational handbook
- SLAs agreed jointly
- 02 · From the parallel run
Monthly base fee
Your dedicated team, pod manager oversight and the governance cadence — daily huddle, weekly review, monthly service review, QBR.
- Named PM → SME
- Trained backup for every role
- Governance included
- 03 · As you grow
Scales with AUM
AUM-linked tiers and pre-agreed triggers for new mandates or counterparties — so growth never means renegotiating the contract.
- Transparent triggers
- No renegotiation
- Quarterly pricing review
Every engagement starts with a scoping call — no obligation, no generic proposal.
Request an indicative proposalQuestions
Common questions about Build an Offshore Team
Didn’t find your question? Put it to a specialist directly.
Ask a specialistFrequently asked questions
What is the difference between a captive centre and a dedicated Fundtec team?
A captive centre is an offshore entity you own and run, so you carry the setup, hiring, HR, premises and management. A dedicated Fundtec team is employed and managed by Fundtec that works only on your book, inside your systems. You get continuity and control without building and running a local operation.
Which fund operations tasks can move offshore?
Most repeatable, rules-based operations work moves well: trade capture and settlement support, cash and position reconciliations, treasury and margin processing, shadow NAV and P&L, corporate actions, pricing checks and investor services such as KYC refreshes and dealing. Judgment calls and final approvals typically remain with your onshore team.
How do you keep our data secure with an offshore team?
Your data is held on our proprietary platform under ISO 27001-certified controls, with role-based access, maker-checker and a full audit trail, and nothing stored on individual devices. A data processing agreement sets out the terms. Where you prefer the pod to work inside your own systems, access is through accounts you issue and revoke.
How long does it take to stand up an offshore operations team?
Fundtec’s four-phase transition runs onboarding and design in weeks 1 to 4, a parallel run in weeks 5 to 12, structured handover in weeks 13 to 16, and full operations from week 17. Timings are indicative and each phase gate is confirmed with you before the next begins.
What time zones does the Fundtec pod cover?
Fundtec provides 24/5 coverage from delivery centres in Raipur, Kolkata, Pune and Bangalore, spanning Asian, European and US hours. For US managers this means reconciliations and breaks can be worked overnight and ready for the start of the New York day, with overlap hours for live queries.
What happens when a pod member leaves?
Every role has a trained backup, and processes are documented in the operational handbook built during Phase 1, so knowledge sits in the process rather than one person. Fundtec handles replacement hiring and training. Your dedicated PM provides continuity as the long-term subject-matter expert on your funds.
How is an offshore pod priced?
Fundtec pods are priced with fees aligned to AUM growth rather than a fixed cost regardless of growth, and scope is set around the functions and volumes you hand over. New mandates, prime brokers and counterparties are absorbed without renegotiating the agreement, which avoids the change-order cycle common in traditional outsourcing.
Continue exploring
Managed Investment Operations
We run defined operations for your funds on our own platform, with a dedicated team that owns the process. You get the technology and the people to…
Read more →Managed Investment OperationsReconciliation
A reconciliation that produces a list of breaks is half a job. Fundtec’s reconciliation team finds the cause, chases the counterparty and closes th…
Read more →Managed Investment OperationsShadow Accounting
Your administrator produces the official NAV. Fundtec keeps an independent set of books alongside it, so you know the number is right before invest…
Read more →Managed Investment OperationsInvestor Services
Investors judge a fund by how it treats them: how fast they are onboarded, how accurate their statements are and how quickly questions are answered…
Read more →Design your offshore pod
Tell us which functions you want to move and your current volumes. We will propose a pod structure, transition plan and governance model.